September 28, 2011 2 Comments
A few days ago someone posted the question about what software do you use to track your business. Instead of leaving a reply, I felt the answer deserved a post instead.
I would recommend one of two programs for tracking your machine quilting business – QuickBooks and the Machine Quilting Business Manager.
The first one is QuickBooks. QuickBooks is an accounting program and is VERY powerful. I would highly recommend that you have your CPA/tax person set it up for you. QuickBooks (QB) needs to be set up properly and the way your CPA/tax person likes it for their records. This will cost a few $$, but it will be some of the “cheapest” money you will spend on your business. There is a learning curve to QB, but it is not too hard. If QB is set up properly, you can create reports on almost every part of your quilting business to see if you are being profitable or not. I have used QB for years and really like it. I can also make a copy of QB and send it to my CPA who then uses that info for my taxes, etc. (I save my files to a thumb drive and mail it to my CPA.) QB will also print out invoices and you can even send the invoices as email attachments to your customers if you want.
The second one is the Machine Quilting Business Manager www.eurekadocumentation.com which was designed by a CPA with the input of a professional machine quilter. (I think they were next door neighbors.) I know of many professional quilters who use this program and they like it. I think it is a little more user friendly than QB, but it is not a true accounting program. As I understand it, before sending the information to your CPA/tax person, you have to do some things such as run reports, etc., and give the reports to your CPA for them to use.
I will send an email to the creator of the Machine Quilters Business Manager (MQBM) and I hope she will post with more information about her program.
If you use another business program, or have comments about QB or MQBM please leave your comments.